Learn how to quickly and efficiently gain control over the financial aspects of your business.
QuickBooks is designed for the small to midsized business owner who needs a fully functional accounting system that is also easy to use. Learn how this well-designed accounting program can make it a snap to set up a chart of accounts, reconcile your checking account, create and print invoices, receipts, and statements, track your payables, inventory, receivables, create estimates, and generate reports.
- This course must be taken on a PC. Macs are not compatible.
- PC: Windows 8 or later.
- Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge is also compatible.
- Adobe Acrobat Reader.
- Desktop QuickBooks Pro 2018 or Desktop QuickBooks Premier Edition 2018 (not included in enrollment). The Enterprise version of the software can also be used for this course; however this course is not suitable for users of QuickBooks Online or QuickBooks SimpleStart.
- While this course is based on the U.S. version of QuickBooks, users of the Canadian and Australian versions will be supported in the Discussion Areas to the extent possible.
- Software must be installed and fully operational before the course begins.
- Email capabilities and access to a personal email account.
Instructional Material Requirements:
The instructional materials required for this course are included in enrollment and will be available online.
Take control of the financial accounting for your business. This course provides hands-on experience as you set up a chart of accounts; reconcile your bank accounts; create and print invoices, receipts, and statements; track payables, inventory, and receivables; create estimates; and generate reports.
In this lesson, you'll become familiar with the QuickBooks interface. You'll find out how the pros use QuickBooks to simultaneously manage common accounting tasks for multiple companies, you'll get to set up a QuickBooks Company of your very own, and you'll learn some QuickBooks terminology.
You'll practice many new skills in this class, so it's important that you have a copy of QuickBooks installed on your computer before you begin.
Chart of Accounts
The Chart of Accounts is the heart and soul of QuickBooks. In this lesson, you'll learn how to take fullest advantage of this powerful tool to add, edit, and access accounts that you can use to track the value of your business or monitor your income and expenses.
In this lesson, you'll learn how to use company lists in QuickBooks to gather and organize all of the information you'll need to properly conduct your business. By the time you finish this lesson, you'll know how to store and retrieve all manner of useful facts, including data on customers, vendors, products, services, important events, and more.
In this lesson, you'll become comfortable working with bank accounts in QuickBooks. You'll learn how to tell QuickBooks about checks, withdrawals, and transfers between accounts. You'll get firsthand experience with adding, finding, and editing or voiding all manner of checking and savings account transactions. You'll even be prepared to reconcile your QuickBooks checking account with your monthly bank statement to ensure that no errors were made.
The physical objects you rely on to help you run your business (like furniture, machinery, vehicles, computers, telephones, or even the building that houses your business) all have significant value. The total value of these assets has a direct impact on the overall worth of your business, and there are tax implications if you sell an asset or if its value changes. That's why it's important for you to keep an accurate tally of everything your business owns. This lesson will provide you with plenty of opportunities to do just that.
Without an organized system for managing all the bills your business receives, they can really start to stack up. When bills pile up, it becomes easy to start missing payment deadlines, which can result in late fees and credit difficulties. In this lesson, you'll learn how to use QuickBooks to make sure you're paying all of your bills right on time—not too early, and not too late.
This lesson will finish the discussion of QuickBooks' accounts payable tools. You'll learn how to get QuickBooks to memorize bills that you find yourself paying over and over again, month after month. Then, you'll learn how to create some useful accounts payable reports.
You'll find this lesson useful if your business ever finds itself required to collect payment from a customer long after the products or services have been delivered. You'll find out how to create an invoice, fill it with invoice items, edit it, print it, and even email it to your customers.
Okay, so you've created an invoice and delivered it to your customer. With a little bit of luck, your customer will place the invoice on their "to-do" list and, eventually, you'll receive some form of payment for your troubles. Now what?
In this lesson, you'll explore some useful customer-related reports that can help you keep track of exactly who owes you what. Then, you'll learn what to do if you ever incur a charge on behalf of a customer and wish to be reimbursed for that expense.
In this lesson, you'll learn how to customize your QuickBooks invoices to give them a more professional look. You'll also learn how to work with two of QuickBooks' more advanced features: inventory tracking and estimating.
In the final lesson, you'll find out how to create, use, and memorize a wide variety of useful reports that can help you locate, organize, sort, total, summarize, and otherwise make sense of all those transactions that you've painstakingly entered into QuickBooks.
What you will learn
- How to run QuickBooks in a small to mid-sized business
- How to set up a chart of accounts, reconcile your checking account, and create estimates
- Create and print invoices, receipts and statements
- Understand how to track payables, inventory, and receivables
- The knowledge needed to generate reports
How you will benefit
- Get hands-on experience as you master the tools you will need to successfully use QuickBooks
- Gain the confidence to take control of the financial accounting for your business
Scott Paxton is a Certified Public Accountant and holds master's degrees in business administration and accounting. His background includes experience as a public accountant, a manager in the banking industry, an entrepreneur and a college business instructor. Paxton has also spent much of his career helping small business owners successfully implement and troubleshoot QuickBooks.