QuickBooks   

Learn to manage the financial aspects of your business using the cloud-based QuickBooks Online software.

Learn to manage the financial aspects of your small business quickly and efficiently using QuickBooks Online. With this online version, you get all the advantages of computing in the cloud, so that your accounting files will be available to you virtually anytime, anywhere. This course dives deeper into the software's intermediate features —from tracking product and service items and managing inventory to customizing sales forms.

Requirements:

Hardware Requirements:

• This course can be taken on either a PC or Mac.

Software Requirements:

• PC: Windows 8 or later.
• Mac: macOS 10.6 or later.
• Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge and Safari are also compatible.
• When your course starts, you will be directed to access and utilize the free QuickBooks Online practice site to complete the lesson and assignment steps. You do not need to purchase a subscription or additional software to complete this course. However, please note that this course is suitable only for the QuickBooks Online version. The desktop versions of QuickBooks are not compatible with this course and should not be used. If you have the desktop version, you should consider registering for the course specifically designed for your version.
• Note: This course is based on the U.S. version of QuickBooks. Other locations are not supported.
• Adobe Acrobat Reader.
• Software must be installed and fully operational before the course begins.

Other:

• Email capabilities and access to a personal email account.

Instructional Material Requirements:

The instructional materials required for this course are included in enrollment and will be available online.

Managing Setting, Users, and Accountants

In this first lesson, you'll get started in the practice sample company and activate your free subscription. You'll also learn the various ways to manage and access your QuickBooks company files and how to set up user permissions so that your file remains secure.

Product and Service Items

Without a doubt, inventory tracking is usually one of the more difficult areas for most businesses to track. In this lesson, you'll learn how QuickBooks Online (QBO) tracks the purchase and sale of inventory items. We'll dive much deeper into some of the more advanced inventory features, such as using product categories, bundles, and price rules.

Managing Inventory

Inventory is one of those assets that is frequently mishandled and even stolen. Regardless of what accounting system you use to track inventory, it's imperative that you build in some solid internal controls surrounding the flow of inventory into and out of your business. In this lesson, you'll learn how to record inventory purchases, receipts, credits, payments, and refunds. You'll also learn how to adjust inventory quantities on-hand should your accounting balance get out of synch with your actual inventory count.

Customizing Sales Forms and Tracking Classes and Locations.

In this lesson, you'll learn how to customize your sales forms to give them a more professional look. You'll also learn how to utilize the class and locations feature when entering transactions. These features are optional but can be used to provide an extra layer of detail to your entry tracking and reporting.

Managing Projects and Sales

Some companies like to track not just overall profitability but also the profitability of a particular job, project, or customer. QuickBooks, has a Projects feature to track this information. In this lesson, you'll learn how to create and track the profitability of a project in QuickBooks.

Progress Invoicing and Bad Debts

When it comes time to invoice your customers, there's no "one size fits all" approach. Some companies can avoid invoicing entirely, while other situations may warrant a lengthier invoicing procedure. In this lesson, we'll enter the world of progress invoicing. You'll see how progress invoicing is used in conjunction with the project tracking that was introduced in the last lesson. In addition to progress invoicing, this lesson is going to dive into the difficult topic of recording bad debts.

Payroll and Gift Cards

In this lesson, you'll learn what QuickBooks' capabilities are to process payroll. Intuit, the maker of QuickBooks, charges additional subscription fees to fully take advantage of processing payroll using the program. You'll also learn how to record the sale and redemption of gift cards in your business.

Fixed Assets and Loans

In this lesson, you'll practice with recording both new and existing fixed asset balances. Since fixed asset balances are often large in nature, such as the purchase of a building, equipment, or a delivery truck, businesses may acquire a loan to assist in the purchase. You'll learn how to enter these loan balances, any related down payment amounts, and payments on these loans when the time comes.

Business Entities and Owner Transactions.

In this lesson, you'll learn a bit more about different business entities and how those differences impact the way you'll set up and interact with QuickBooks Online. This lesson will also cover those seemingly frequent situations where the owner of a business mixes business and personal funds or invests or draws funds directly to or from the business.

Banking Rules and Budgets

In this lesson, you'll learn how to create bank rules that will help you streamline the reconciliation process. You'll also learn how you can enter a forecasted budget for your business and how to generate some great reports that will allow you to evaluate your actual business performance against your planned budget information.

Multiple Currencies and Vehicle Mileage

In this lesson, you'll explore how QuickBooks handles receipts and payments in a foreign currency. You may or may not end up using this feature on a daily basis, but with the rise of online commerce, even many small businesses are selling their products (and sometimes services) internationally. You'll also learn how to track and record vehicle mileage for your company vehicle or vehicles. For some businesses, mileage tracking can get a little tedious, but it's a necessary task as you can usually convert the cost of these miles and use it as a tax deduction at the end of the year.

Adjusting and Reviewing the Books

In our final lesson, you'll learn how to finalize your numbers at the end of each month (or year) and how best to evaluate your business performance. If you're new to accounting, you'll get an overview of the accounting cycle. You'll learn more about what steps in the cycle you are responsible for and which steps the system will handle for you. Then, you'll learn some tips on how to identify some common problems that may occur in your day-to-day bookkeeping and how best to resolve these problems. You'll also learn what it means to adjust and close the books at month-end and how to create those critical Financial Statements.

Learn to use QuickBooks Online to record income and expenses; enter checks and credit card payments; track your payables, inventory, and receivables; and much more.

In this self-paced online course, you will learn to manage the financial aspects of your business quickly and efficiently with QuickBooks Online. This powerful accounting software program has helped millions of small business owners oversee their finances.

You will learn to use key features of QuickBooks Online and gain hands-on experience creating invoices, receipts, and statements; tracking payables, inventory, and receivables; generating reports; and more. Whether you're new to QuickBooks or need a quick refresher, this course will empower you to take control of your business's financial accounting, all with the ease and convenience of an online platform.

Requirements:

Hardware Requirements:

• This course can be taken on either a PC or Mac.

Software Requirements:

• PC: Windows 10 or later.
• Mac: macOS 10.11 or later.
• Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge and Safari are also compatible.
• When your course starts, you will be directed to access and utilize the free QuickBooks Online practice site to complete the lesson and assignment steps. You do not need to purchase a subscription or additional software to complete this course. However, please note that this course is suitable only for the QuickBooks Online version. The desktop versions of QuickBooks are not compatible with this course and should not be used. If you have the desktop version, you should consider registering for the course specifically designed for your version.
• Note: This course is based on the U.S. version of QuickBooks. Other locations are not supported.
• Adobe Acrobat Reader.
• Software must be installed and fully operational before the course begins.

Other:

• Email capabilities and access to a personal email account.

1. Getting Started
2. Accounting Basics
3. The Chart of Accounts
4. Centers and Lists
5. Bank Accounts
6. Recording Expenses
7. Paying Bills
8. Credit Cards and Loans
9. Recording Income
10. Invoices and Estimates
11. Billable Expenses and Customer Credits
12. Sales Taxes and Reports

Acquire the skills you need to make the most of QuickBooks Online. This course will help you understand how to get your business finances in order and save time with this powerful and useful tool. This course also serves as preparation for the QuickBooks Certified User exam.

Requirements:

Hardware Requirements:

• This course can be taken on either a PC, Mac, or Chromebook.

Software Requirements:

• PC: Windows 10 or later.
• Mac: macOS 10.6 or later.
• Browser: The latest version of Google Chrome or Mozilla Firefox is preferred. Microsoft Edge and Safari are also compatible.
• QuickBooks Online (Free 1-year subscription and practice site included in enrollment.) An additional subscription or software purchase for QuickBooks Online is not required to complete this course. However, please note that this course is only suitable for the QuickBooks Online version.
• Adobe Acrobat Reader.
• Microsoft Word or equivalent.
• Software must be installed and fully operational before the course begins.

Other:

• Email capabilities and access to a personal email account.

Instructional Material Requirements:

The instructional materials required for this course are included in enrollment. The following textbooks will be shipped to you approximately 7-10 business days after enrollment:

• Bookkeeping for Dummies, 2nd Edition
• QuickBooks Online software
  • Your enrollment in this course includes a free 1-year full subscription to QuickBooks Online. You will learn how to access and activate this subscription in one of your assignments.

Please note: You will receive a digital book if the physical book is on backorder.

Master QuickBooks Online to prepare for a rewarding career in the bookkeeping field. You will learn basic bookkeeping and accounting principles, including the types of accounting information you, the business owner, manager, bookkeeper, or accountant, need to monitor. You'll then put all those principles into practice using QuickBooks Online to enter and track your finances with ease. With this online version, you get all the advantages of computing in the cloud so that your files will be available to you virtually anytime, anywhere.

This course will give you hands-on experience using QuickBooks Online to manage your business' finances—from recording income and expenses to entering checks and bank transfers to setting up a chart of accounts. You'll see how to reconcile your checking account and manage credit card and loan payments; create and print invoices, receipts, and statements; track your payables, inventory, and receivables; create estimates; generate reports; and much more. Once you complete this course, you will understand how to get your finances in order and be prepared for the QuickBooks Certified User Exam.

This course offers enrollment with or without a voucher. The voucher is prepaid access to sit for the QuickBooks Certified User Exam upon eligibility. Proctor fees may apply, which are not included.

1. Introduction to Bookkeeping
2. Accounting Basics
3. Getting Started With QuickBooks Online
4. The Chart of Accounts
5. Centers and Lists
6. Bank Accounts
7. Recording Expenses and Paying Bills
8. Credit Cards and Loans
9. Sales Receipts
10. Invoices, Estimates, and Customizing Sales Forms
11. Billable Expenses and Customer Credits
12. Sales Taxes and Reports
13. Midterm Exam
14. Product and Service Items
15. Managing Inventory
16. Managing Projects and Sales
17. Progress Invoicing, Late Fees, and Bad Debts
18. Payroll
19. Fixed Assets and Loans
20. Business Entities and Owner Transactions
21. Banking Rules, Receipts, and Budgets
22. Adjusting and Reviewing the Books
23. Starting a Bookkeeping Business
24. Your Career Roadmap: The Job Search and Future Opportunities (Optional Lesson)
25. Communication and Organization (Optional Lesson)
26. Final Exam

What you will learn

• Successfully set up a company file in QuickBooks Online.
• Perform fundamental analysis of accounts, financial documents, and reports.
• Perform essential bookkeeping duties and tasks.
• Apply basic accounting principles (accrual method, depreciation, and so on) to bookkeeping practices.
• Understand fundamental accounting concepts and how QuickBooks works to support these concepts.

How you will benefit

• Gain confidence in your ability to use QuickBooks to perform bookkeeping tasks for any company
• Use basic, intermediate, and advanced features of QuickBooks Online proficiently
• Prepare for the QBCU Exam

Scott Paxton

Scott Paxton is a Certified Public Accountant and holds master's degrees in business administration and accounting. His background includes experience as a public accountant, a manager in the banking industry, an entrepreneur and a college business instructor. Paxton has also spent much of his career helping small business owners successfully optimize their business operations, budgets and strategic plans.

Wade Lindenberger

Wade Lindenberger is a CPA with over 20 years of financial accounting and management experience in public accounting and private industry. He is currently Director of Finance and Administration for New Children's Museum. Before his current position, he worked as the National Finance and Accounting Service Line Leader for Premier Alliance Group, a national professional services firm. Wade was also Director of the Finance and Accounting service line for the San Diego office of a global, publicly held professional services firm. Before becoming a consultant, Wade was Divisional Controller for one of the leading health and fitness club chains in the world. He has also been Internal Audit Manager and Divisional Controller for a division of a Fortune 500 global energy project management company. He began his career with Coopers & Lybrand, a predecessor to PricewaterhouseCoopers, one of the "Big Four" CPA firms. He has previously served as an instructor for courses at Coopers & Lybrand and UC San Diego. He is currently an adjunct professor at the University of San Diego School of Business. He is a member of the American Institute of Certified Bookkeepers' Advisory Board.

Helene K. Liatsos

Helene K. Liatsos is a consultant for small businesses, travel agencies, and home-based business startups with more than 25 years of experience. Along with a successful career in the travel industry, working with airlines, hotels, and travel agencies, Helene established her own business management company, Home Office Management Experts, and was awarded the 2004 Home-Based Business of the Year by the U.S. Small Business Administration. As a QuickBooks Certified Advisor, she provides bookkeeping, payroll and QuickBooks training services. She holds a Bachelor of Arts from Fairleigh Dickinson University.

Sherida Habersham

Sherida Habersham is an accomplished professional from Georgia at the intersection of technology, education, and service. She started her career as a software developer specializing in human resource management (HRM), payroll, and quality systems. Over her extensive career in education, Sherida has held several roles, including program lead, college professor, and division dean for business and information systems.

Sherida holds a Doctor of Philosophy (Ph.D.) in educational psychology, a Master of Science in computer science, and a Master of Business Administration in business. With expertise in curriculum development, business systems, and instructional leadership, she is dedicated to promoting learning and development. Additionally, she has over a decade of experience as a bookkeeping and tax expert, assisting small and medium-sized businesses (SMBs) in streamlining their operations with comprehensive bookkeeping and tax support.